Bookwhen is an online booking system with the ambition to empower small and medium businesses to thrive and grow.


Oxford, UK.




For Profit.

Proactive supporter of OpenActive.
Directly using, or helping others to use, open opportunity data.
Actively working to create more open opportunity data.

Bookwhen is the most efficient software to organise your classes, courses, workshops and events. Our ambition is to empower your business to thrive and grow. Bookwhen simply provides the most flexible, robust, secure and cost effective solution to online booking.

Flexibility. Bookwhen provides customisable schedule pages and booking forms, flexible booking options, waiting lists, loyalty schemes, reminder mails, franchising options, and more [link:]. All with friendly in-app support.

Security. As we work with strictly regulated multinational organisations, we adhere to the most stringent international data protection laws, specifically European regulations.  

Good value. Bookwhen is easily the most cost effective option on the market, without compromising on quality. We do not take booking fees and offer a low monthly subscription. [link:].

Our clients range from large organisations (NHS, Unilever, Sellafield Ltd, Barnardo's, Uber, University of Oxford), to solo-entrepreneurs. We support diverse markets – from corporate training to fitness & wellbeing and from children’s activities to arts & crafts.

Testimonials. Over the years, we have received thousands of compliments.  Your amazing feedback motivates our dev. team to constantly improve our product, ensuring you always get the most cutting edge technologies available.

You guys have made a massive impact to my small business and what I can offer!

Brad - Southend Parkour

Bookwhen has enabled our business to grow and provide our clients with a one stop shop for their learning and development needs... we couldn’t function without it.

Justin - MD at Ted Learning

It made my life a million times easier with booking and payment. I couldn't recommend it enough!

Nicki - Phoenix Fitness

Our mission is to empower small and medium businesses to thrive and grow. We have supported the growth of many clients from small startups to multinational franchises. Whether our clients decide to run a local business or aspire to grow internationally, we are delighted to say that we facilitate the online running of their business by providing online presence, managing schedules and clients, and taking payments.

We're here to help.

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